Working at GAJ

Bids Manager

We are seeking a professional Bids Manager with demonstrated experience in a similar role in a Construction Engineering Practice, preferably multi-discipline Lead Consultant practice and the appropriate knowledge with regards to the Technical, Legal and Commercial aspects of tendering.

Roles and Responsibilities

Receive and review Requests for Fee Proposals (RFP) and ensure bidding compliance with regards to:

• Setting up prospective project numbers and folders.
• Bidding timeline and procedures
• Required bidding (technical and commercial) deliverables
• Required Scope of Services
• Required Technical Design Deliverables for each work stage
• Contractual Terms
• Send out RFP’s to selected sub-consultants and specialists
• Review sub-consultant fee proposals ensuring compliance with the RFP conditions
• Identify exclusions that may be in discrepancy with the RFP
• Analyse the sub-consultant bids.
• Collate selected Sub-Consultant Technical proposals.

Act as the lead with the responsibility for managing all aspects of proposal creation including:

• Preparation of compliant Commercial and Technical offers
• Preparation of all related correspondence
• Coordination with sub consultants, sub-contractors, clients and internal team members
• Ensuring timely submission of bids

Bid Management shall include:

• Maintaining bidding data for future reference
• Develop and maintain section templates for proposals.
• Producing submissions in response to Pre-Qualification Questionnaire and Invitation to Tenders.
• Coordinate tender queries (TQ) and Request for Information (RFI)
• Coordinate Post Tender clarification questions and monitor responses
• Reviewing sub-consultant’s proposals.
• Maintain contractual records and documentation for all projects
• Monitoring sub-consultant’s trade licenses and PI insurances are valid

Responsible for establishing, developing and maintaining fee bids procedures:

• Draft sub-consultant appointment letters and contracts.
• Maintaining the partners’ database with prospective client and sub-consultant details.

Desired skills and experience:

• An understanding of the main articles of a contract document.
• A minimum of 8 to 10 years’ experience (with 5 years in multi-discipline engineering bidding in the Middle East).
• Fluent in English with excellent attention to detail and negotiation skills.
• Strong skills in Microsoft Word/ Excel.
• An impeccable attention to detail, work under pressure and be solution orientated.
• A person who is highly organised and self-motivated and has the perseverance to see tasks through to completion.
• A team player who is able to work to tight deadlines.
• A first-rate command of English spelling, grammar and letter drafting is essential.
• Experience working within the construction/ design field is highly beneficial.

Please email cvs to hr@gaj-uae.ae with subject line Bids Manager.